Data entry and client invoicing can be very time consuming and often takes up more bandwidth than a company would like for such a menial task. Entrance implemented an electronic data interchange system (EDI) for one client, who had a large customer with very specific invoice format requirement, in order simplify this process and enable time savings that have resulted in avoiding the need for at least one new headcount.
The EDI enables a smooth interface between our client’s internal system and their customer’s. The employee queues up the invoice in question, and instead of logging into the customer’s system to enter the information again, they click a button and it is converted to the right format and transmitted electronically without re-keying any data.
As a result of this custom software solution, no manual data entry is required, which helps prevent mistakes. In addition, since the system is so streamlined, the client does not need to hire a new employee just to complete this one task.
This project is a great example of leveraging technology to maximize employees’ time.
For more on how custom software worked to save time and improve accuracy, read our blog post!