Moving your data to modern software is the best decision you could ever make. Microsoft 365 offers a wide range of options for your business, especially in terms of databases. Unfortunately, if you’re working off decades-worth of data files, integrating them into the Microsoft 365 platform can be a little challenging.
Luckily, some processes can help create a seamless changeover for your business. By following the right regimen when migrating from an on-prem or networked drive/database to Microsoft 365, you will not interrupt your organization’s day-to-day operations. But this is easier said than done.
How to Transition from an In-House Database to Microsoft 365
To ensure a seamless migration from an on-premise database to Microsoft 365;
Choose the Right Plan
It’s essential to understand Microsoft 365 to know which plan is ideal for your setup. Microsoft 365 has three packages. These include;
- Business, and
Each plan has different features that cater to different needs. The home plan fits individuals with basic requirements, while the business and enterprise packages are appropriate for companies looking for a wide variety of features. Take time to understand what each package offers, then look at your company’s demands.
If possible, consult with other stakeholders to make an informed choice. Also, consider the cost. Microsoft 365 has a subscription license payable monthly or annually. You might find paying for an entire year has more benefits and is cheaper than monthly.
Understand the Challenges You Might Encounter
As much as you want a seamless transition, challenges are inevitable. Moving to a cloud-based platform for the first time can be daunting. Things are bound to go wrong, and issues will arise. Take time for user training, then draft a contingency plan to handle any problems encountered along the way.
This step is critical if your business is exceptionally reliant on its database system. It might take a while before the entire company adapts to the changes, but the move is worthwhile.
Back-Up Data Before Shifting from an On-Premise Database to Microsoft 365
First things first: make sure that all your business data is in a backup file. It’s not just your files that are important; it’s also their formatting. You can either back up the data using an online tool or copy the database into another folder or a portable hard drive.
Microsoft 365 offers support for the transition process, but there are templates it doesn’t support. You might also have to work with third-party tools to make a move flawless. Understanding the package will enable you to choose the right tools. It also means that you don’t have to work from scratch when launching the new platform.
To make the process easier, work with an expert who can help make a move more straightforward and quicker. As you will realize, it’s not easy migrating decades-worth of data to a new platform.
Secure Your Data
As you migrate to the new platform, security should be a top priority. Apart from losing data, other threats are hackers, and cybercriminals keen on getting their hands on valuable information. Ensure that all of your client’s data is secure before moving it to Microsoft 365.
The database should be stored in a protected server, and the cloud platform should have solid security features installed as well. Microsoft 365 offers different security features depending on the package you choose. You can even choose extra security features depending on your needs.
Allow for Back and Forth Movement
A smooth transition to Microsoft 365 means that your old data should be easy to access, edit, print, or modify. However, a few things are crucial when formatting the data. These include:
When creating the new files on Microsoft 365, consider changing the file names. It ensures that you don’t overwrite any of your old data and will help with transferring from one platform to another.
Tables and Fields
You might have several fields or tables in your database, but not all of them are necessary for the new system. Make sure that you have all the data in the right places before moving it to Microsoft 365.
The effort will ensure a stable and seamless transition process without interrupting any business activities. It will also eliminate errors and issues that might put your clients’ data or convenience at risk.
Converting Files if Necessary
Microsoft 365 might not support all of your files. This can be a challenge if you have large files with lots of data and formatting. Depending on what type of information your legacy database has, you might have to convert it before the migration.
There are many ways to do this, such as using Microsoft products, online tools, or third-party programs depending on what type of file you’re working with.
Give Users the Lowdown
As a business owner, any changes in the database must become widely known and understood by all stakeholders. This ensures no interruptions in service delivery or misunderstandings that could lead to problems later on. For minimal disruptions, consider making the migration in phases. Most importantly, educate your staff on how to use the new system.
Understand the Third Party Integrations Required
For your Microsoft 365 to function correctly, you may have to integrate it with third-party applications. Among these include documentation applications and CRMs. Ensure you have the right professional to help you with this process. It’s also essential to check whether the applications you intend to use are compatible with the package.
Facilitate Onboarding for Users
User onboarding is crucial when it comes to transitioning from one system to another. It helps staff get accustomed to the new system, reducing confusion and go-slows.
You can either provide a training session or a demo, depending on your employees’ preferences. An expert can offer this service, making the migration less stressful.
Research on what’s involved with a Microsoft 365 transition before actually moving your old files into the new platform. Without conducting due diligence, you risk losing important data. You can even consult with professional IT companies who can guide or even assist with the migration.
Entrance is a well-established and experienced company with many years of experience helping wide-ranging organizations find the right software solutions. We’ll not only assist you in choosing the right Microsoft 365 package but also execute a seamless migration that’ll be quick with minimal interruptions to your workflow.
Contact us today and we will roll out your company’s data conversion from an in-house database to Microsoft in no time.
Many organizations invest in software meant to improve internal processes but do not take the time to set up data analytics to measure how well it works. Without this important step, they cannot optimize their usage and may not be getting the full value from their investment. Here, we will discuss how you can use data analytics to measure the internal use of your software and some benefits of data analytics.Read More
Mobile applications grew 50% from 2019 to 2020, and 2021 looks like another growth year, with mobile installations increasing by 31% in the first quarter. Financial applications were the most installed applications, followed by gaming; however, eCommerce apps are gaining momentum. Although they had an install increase of only 6%, eCommerce had a session increase of nearly 50%, indicating more frequent use of the app once it’s installed. These are just some of the reasons that the mobile application market reached $112 billion in 2020.
If your business has an older mobile app, you may need to upgrade to add newer features. If you’re looking at your first mobile app, you’ll need to consider features, functionality, and cost. For many companies, the development costs for a mobile app result in sticker shock. However, the costs are not out of line. There’s more to developing an application than companies realize.
As your organization looks at budgeting for a mobile application, here are some things we think you should keep in mind.Read More
A tech stack that fosters employee satisfaction with IT and the company as a whole is crucial in attracting and retaining top talent. A bad tech stack can make it difficult for companies to succeed against competitors, and an outdated tech stack can be confusing or annoying. This can drive your employees to opt for outside tools rather than your organization’s tech stack.
Markets are evolving, …Read More
In today’s digitized business environment, applications and software are integral to any organization. The right software makes processes easier, more efficient, and cost-effective. One of the biggest questions that arise when a company is looking for special software is whether to order a custom program or an off shelf-one.
At Entrance Consulting, we recommend that you understand both options and their advantages, weaknesses, and most essential …Read More
A few years ago, if you asked a business owner how important it was to track their internal supply chain in real-time, they would have looked at you as crazy. “What’s that?” they would say. But nowadays, with the advent of big data and the Internet of Things, businesses can’t afford to track their supply chains in real-time. We will discuss the importance of tracking your internal supply chain in real-time and how it can help optimize your business processes.Read More
Building a website is no longer about being at the cutting edge of technology. It is a necessary tool for any business that wants to get off its feet and thrive in this new age. What’s more, some ventures exist entirely through their websites and are reaping the benefits of having reduced overhead costs.
The proliferation of smart devices like tablets and smartphones introduced a new dimension to accessibility for businesses. Mobile applications are a great way to extend the functionality of your website, but they tend to have different quirks.
Should you add an application to your website? Let’s find out.Read More
The term “Tech Stack” is used to describe the collection of approved applications, software, and hardware that individuals or teams within a company use to perform their daily business functions.
The stack includes everything from your company’s communication tools like messaging solutions and email service providers to sales, financial, and HR software that your IT and management have approved for use by different teams to achieve your corporate goals.
However, wherever a company has an established technology program, there is a risk that employees may try to work around it and work outside the stack without consulting the IT department. Although working around approved technology is not a new issue, the recent trend toward remote work and other cultural factors can worsen the problem.Read More
You’re a midsized company. You’ve got the need for some IT staff, but not much. You’ve got somebody managing your email and whatnot.You’ve got a small custom app, either a mobile platform or some line of business functionality living between your off-the-shelf pieces. So what do you do? You hire a part time dev from Fiverr, or maybe bring in someone full-time to support you.
Why not? The software is a core part of your business, and having a dedicated person to keep it running smoothly is only smart…right?
The truth is, with the same expense you put in on a full-time-developer, you can get a team of experts to step in when needed, then get them out of the way again.Read More
You know your business like the back of your hand. You’ve been in it for years, and you know every inch. But even the most experienced business owners can have blind spots when it comes to their industry. That’s where a software consultant can help. They can provide an outsider’s perspective that can help you see around your blind spots and make better decisions for your business. We’ll discuss how a software consultant can help you and give some relevant statistics to back it up.Read More
Choosing the most appropriate software solutions for your company can be a daunting task. With so many options on the market, it can be quite challenging narrowing down your list and settling on the right software solution. Make the wrong choice and you’ll lose precious time and money implementing and uninstalling it later.
There are seven key questions you should ask yourself before selecting the right software solution for your business.Read More
You’ve been contemplating legacy system modernization for a while now. But, what does it take to implement? We reveal 6 modernization approaches and what it takes to implement them.Read More
Legacy systems present challenges in a modern market ecosystem. Learn why you should modernize your legacy system and what modernization entails.
Are you looking to build a more cost-effective and powerful app? Learn why progressive web apps make sense for your business.Read More
Looking to derive actionable insights from your data? If so, which data repository is best? In this post, we highlight the benefits of custom data warehouses when Ed-Fi compliant data exchange isn’t possible.Read More
Have you heard good things about InfluxDB but are hesitant to adopt it? If you’d like to know whether it’s better than Elasticsearch for time-series data, this post is for you.
Designing applications in the era of Industry 4.0 can be a challenge. Learn how to leverage NoSQL and relational databases to your advantage when it comes to app development.
Choosing between a native mobile app and progressive web app can be a challenge. We reveal when a native mobile app makes more sense.
Do you work in the manufacturing and oil & gas sectors? We reveal tips for an app modernization roadmap that minimizes your risks and increases your chances of success.
How do you decide when to modernize your tech stack? We reveal seven important questions to ask before you make the leap.Read More